Encampment 2016

This year's encampment will focus on opportunities for girls to enjoy the outdoors with girls from all ages and troops while trying thinks they may never have tried before.  Older girl troops (grade 4 and up) can spend 2 nights with special older girl activities offered on Friday night.  Younger girls (grade 3 and under) can choose to spend the night on Saturday or come for the daytime only on Saturday.  All troops will be asked to help with some aspect of encampment so there is a true sense of being part of the experience! 

What:  Encampment is an opportunity to experience a large group camp-out event.  It is like a jamboree, only smaller, with multi-age girls from Concord and Carlisle only.  Inexperienced girls can come for the day, and experienced campers can come for 1 or 2 nights.

When:  The daytime only event is Saturday, May 14, 2014.  The camping event runs from Friday May 13 – Sunday May 15 (one or both nights).  Reservations and payment due Friday April 27, 2016.

Where:  Camp Runels, Pelham, NH

Activities:  Everyone can do SWAPS, flag ceremony, campfire (with songs & skits & s’mores, the  "someone-else-cooks-it" dinner.  Girls will have an option to choose from boating, camp treasure hunt, campfire building, cooking with box ovens, leave no trace training, low ropes course and more.  Older girls can also choose from archery (4th grade+) and high ropes course 6th grade+).  Lunch will be on your own.  Dinner will be provided. 

Sleeping Over or Day Only Program?   Sleeping over is appropriate for girls already familiar with Girl Scout camping.  Suggested age is 2rd grade and up depending on experience level.  This should NOT be their 1st non-family camping trip. Consider coming for the day only if your  girls that are not ready for sleeping over in a tent.

Who can come and sleep over?

Girls already familiar with Girl Scout camping are encouraged to sleep over.  This is not a parent-daughter event and tent space is limited, so troops should only bring the number of adults needed to match the number of girls attending (approximately 2 for the 1st 12 girls, 1 extra per 6 after), and not many more (see Group Camping safety checkpoints online – link above).    Tent space priority will be given to girls.  There may be a need for additional parent helpers to help with encampment  but they may  be sleeping at a site separate from their troop..

Signup info:: 

  • Reservation forms and payment due Friday April 27, 2016.
  • Cost for the event is $17 per person (girls and adults), which includes all activities and camp sites, campfire & s’mores, Saturday night dinner, and a custom made patch! There is an additional cost for low and high ropes on the registration form.
  • All troops will be assigned a campsite.  This includes the daytime only girls.
  • Dinner will be prepared and hosted by one of the troops, and is a fund raiser
  • You are responsible for dinner Friday night (if you are staying over Friday), a bag lunch for Saturday, and all breakfasts.

 Arrival times  

  • Daytime only OR Saturday over night troops arrive Saturday between 9 and 9:30. Find your assigned site and put down your things.  Activities begin promptly at 10:00.

Friday Schedule - Grade 4 and Up

  • Arrive before dinner on Friday night
  • Find your assigned site and set up camp.
  • Have a BYO dinner.  Maybe coordinate with other troops for a group dinner?
  • There will be a dance party in the dinning hall

Saturday Schedule

Grade 4 & up ONLY
   Sat morning breakfast on your own.
 
Everyone else
  • Arrive 9-9:30 and check in, set up at your site
  • 10:00-4:00  - Attend your selected activities 
  • lunch – troops will have lunch on their own
  • 4 All camp flag ceremony and SWAPS 
  • dinner – cooked by older girl troop
  • younger girls go home after dinner, unless they want to stay for campfire
  • 7:15 - all camp campfire, skits, songs, & s'mores

Sleeping Over  - Details

  • Sites have either Platform Tents or Yurts (you can-not pick which one), with cots and mattresses (5-6 per tent/yurt)
  • Refrigeration available in the dining hall, running water, fire pits, picnic tables, eating shelters (with lights), and latrines
  • We will match up 1st aid certified and camping certified troops so it is possible to go if you don’t have adults with those certifications
  • It is possible to do this with NO COOKING/NO FIRE on your part, so you can focus on the other fun things without extra work

Links for more information

 Next Steps to MAKE IT HAPPEN

  • Contact your girls and get them to commit
  • Get your adults to commit
  • Send in the reservation form with your payment – cash or check made out to “CC Girl Scouts”.  Mail or drop off to:   58 Monsen Rd,  Concord, MA  01742.  Registration form available at 2016 Encampment Registration Form
  • Reservation deadline is Friday April 27, 2016, but space is limited so slots will be given in the order they are received.
  • Collect your $, permission slips, and encampment health forms (available on our website http://www.ccgirlscouts.org/home/encampment-general-information/encampment-2016/encampment-forms-spring-2016 ).   Adults also need health forms, which can be in sealed envelopes.
  • Have at least 1 adult attend the mandatory pre-encampment meeting on Wed May 4 at 7:00 pm at a the Scout House 
  • Organize your meals
  • Fill out a troop attendance form to bring with you
  • Come to encampment with troop attendance form and health forms in hand, and let the fun begin!

 Questions?

  • Check the Frequently asked questions on our FAQ page.
  • E-mail me at Kathrynefriess@gmail.com

 

I MUST HAVE YOUR RESERVATIONS BY Friday April 27, 2016, SO I CAN ASSIGN THE YURTS/TENTS and let you know at the May 4th meeting.