Encampment 2014

Back by popular demand, this year's encampment will be an opportunity to enjoy the outdoors in extra special ways with girls from all ages and troops, AND be easy for adults to plan and implement.  Bring the girls (and the appropriate number of adults) we will do the hard stuff for you.  There will be 2 options for encampment – sleeping over and daytime only. 

What:  Encampment is an opportunity to experience a large group camp-out event.  It is like a jamboree, only smaller, with multi-age girls from Concord and Carlisle only.  Inexperienced girls can come for the day, and experienced campers can come for 1 or 2 nights.

When:  The daytime only event is Saturday, May 17, 2014.  The camping event runs from Friday May 16 – Sunday May 18 (one or both nights).  Reservations and payment due Monday, April 28, 2014.

Where:  Camp Runels, Pelham, NH

Activities:  Everyone can do boating, SWAPS, flag ceremony, campfire (with songs & skits), s’mores, and optional "someone-else-cooks-it" dinner.  Daytime only girls will have some additional activities available, led by older girls. Older girls (grade 4 and up) can also do archery.

Sleeping Over or Day Only Program?   Sleeping over is appropriate for girls already familiar with Girl Scout camping.  Suggested age is 2rd grade and up depending on experience level.  This should NOT be their 1st non-family camping trip. Daytime Only program is appropriate for younger girls that are not quite ready for sleeping over in a tent.  You can decide how much time is appropriate for your troop to attend.

Who can come and sleep over?

Girls already familiar with Girl Scout camping are encouraged to sleep over.  This is not a parent-daughter event and tent space is limited, so troops should only bring the number of adults needed to match the number of girls attending (approximately 2 for the 1st 12 girls, 1 extra per 6 after), and not many more (see Group Camping safety checkpoints online – link above).    Tent space priority will be given to girls.

Signup info:: 

  • Reservation forms and payment due Monday, April 28, 2014.
  • Cost for the camping overnight (1 or 2 nights) option is $12 per person (girls and adults), which includes sites,  boating, archery (if old enough), campfire & s’mores
  • Cost for the day-only event is $12 per person (girls and adults), which includes boating, lunch, campfire & s’mores.
  • Sat night optional dinner is available for overnight and day-only participants for an additional cost of $6 per person (girls and adults).  Reservations required.  Dinner will be prepared and hosted by the older scouts, and is a fund raiser.

 Daytime Only Itinerary   

  • Troops arrive Saturday early-mid morning
  • Sat morning – Exploring the yurts, tree-top cabins, tents and grounds, make SWAPS, activities led by older girls
  • Sat lunch – make a fire and have a cookout with s’mores, learn about Girl Scout dish washing with dunk bags
  • Sat afternoon – more like Sat morning, letter-boxing, boating, flag ceremony and SWAP trading
  • Sat dinner – leave before dinner or join in for the Encampment dinner, cooked by older girl troop
  • Sat evening – say your good-byes after dinner and catch a nap on the ride home!

Overnight Suggested Itinerary   

  • Troops arrive Friday eve & everyone brings a bag dinner from home
  • Sat AM breakfast is non-cooking – muffins, bagels, or cereal (maybe have girls each bring favorite baked goods/bags-o-cereal and have a breakfast buffet?)
  • Sat morning – prepare skits & songs for campfire, make SWAPS, archery, exploring grounds
  • Sat lunch – Sandwiches, chips, fruit, cookies
  • Sat afternoon – more like Sat morning AND boating
  • Sat dinner – Encampment dinner cooked by older girl troop (or cook your own)
  • Sat evening – Encampment provided campfire and s’mores with your skits & songs
  • Sunday morning – cold breakfast (maybe have each girl bring 1 bag of cereal and do a cereal mix-up buffet?), pack up, and say your good-byes.

Sleeping Over  - Details

  • Sites have either Platform Tents or Yurts (you can-not pick which one), with cots and mattresses (5-6 per tent/yurt)
    • Refrigeration available in the dining hall, running water, fire pits, picnic tables, eating shelters (with lights), and latrines
  • We will match up 1st aid certified and camping certified troops so it is possible to go if you don’t have adults with those certifications
  • It is possible to do this with NO COOKING/NO FIRE on your part, so you can focus on the other fun things without extra work

Links for more information

 Next Steps to MAKE IT HAPPEN

  • Contact your girls and get them to commit
  • Get your adults to commit
  • Send in the reservation form with your payment – cash or check made out to “CC Girl Scouts”.  Mail to:   95 Central St, Concord, MA  01742.  Registration form available at HERE
  • Reservation deadline is Monday, April 28, 2014, but space is limited so slots will be given in the order they are received.
  • Collect your $, permission slips, and encampment health forms (available on our website http://www.ccgirlscouts.org/home/encampment-general-information/encampment-2014/encampment-forms-spring-2014 ).   Adults also need health forms, which can be in sealed envelopes.
  • Have at least 1 adult attend the mandatory pre-encampment meeting on Wed April 30 at 7:30 pm at the Scout House
  • Organize your meals
  • Fill out a troop attendance form to bring with you
  • Come to encampment with troop attendance form and health forms in hand, and let the fun begin!

 Questions?

 

I MUST HAVE YOUR RESERVATIONS BY MONDAY APRIL  28 SO I CAN ASSIGN THE YURTS/TENTS and let you know at the April 30 meeting.